ABOUT RARE TV

Rare TV is an independent television production company based in London that makes a broad range of prime-time popular factual and specialist factual entertainment programmes for UK, American and European broadcasters. Our main office is at 20 Bakers Row Farringdon EC1R 3DG.

This privacy notice explains how we process the personal data of applicants, participants or contributors (including anyone nominated by another to participate) who we are considering, or have decided, to include in a programme which we intend to produce, and of anyone filmed for our programmes.

For the purposes of this notice, “personal data” is any information about an identifiable living person. "Processing" is doing anything with data including collecting, holding, disclosing or deleting it.

Your information is very important to us and we will look after it in line with privacy and data protection laws. We are committed to keeping your information secure with appropriate technical and organisational measures to ensure its confidentiality, integrity and availability.

This policy explains what data we collect, why we collect it, how we use it and who we share it with, as well as your rights as a data subject under data protection law.

WHY DO WE COLLECT PERSONAL INFORMATION?

We collect and process personal information for a number of reasons including:

· running our business effectively and lawfully;

· as part of and in connection with our television programme-making and other activities;

· contacting people about taking part in our television programmes and assessing their suitability to take part;

· producing, exhibiting, exploiting, broadcasting, distributing, publicising, advertising and promoting our television programmes by any media throughout the world; and

· responding to queries from members of the public.

WHAT PERSONAL INFORMATION WILL WE COLLECT AND WHY?

We will, are likely, or may process the following information about you in connection with our television programmes which we may obtain from you or from others:

1. your name, your gender, your age and date of birth, your address and contact details such as your email address and telephone number, your handwriting as well as other basic details about you such as the details of your emergency contact and next of kin. We need this information to correspond with you and to contract with you and for administrative and other purposes.

2. your image, your gender, your age and birth date, as well as information in your passport, driving licence or other official documents which identify you. We need this information to check your identity and to ensure compliance with relevant laws and regulations.

3. information about your past and present personal, home and family life, including information about the composition of your family and your other close relationships. We need this information to be able to assess your suitability to take part in our television programmes and to comply with our contractual and regulatory obligations.

4. information about your past and present professional life including information about your current role and work schedule, your previous work history, your qualifications and your experiences. We need this information for administrative purposes, to be able to assess your suitability to take part in our television programmes and to comply with our contractual and regulatory obligations.

5. whether you consent or object to being identified in our television programmes and if you object, the basis of your objection. We need this information to assess your suitability to take part in our programmes and to comply with our contractual and regulatory obligations.

6. information about you on social media and the internet including your image and voice, the social media accounts you hold and information about you that is online. We need this information to verify your identity and to assess your suitability to take part in our television programmes.

7. information about your physical and mental health. We need this information to assess your suitability to take part in our television programmes, to make adjustments to our filming arrangements to accommodate any disability you may have and for compliance with contractual obligations we have to third parties, who are subject to statutory regulation.

8. information about any criminal convictions or cautions you may have and any other criminal activity you may have been suspected of or involved in and information concerning the nature and status of any arrests, charges, prosecutions, court proceedings or other interactions between you and the authorities including the police. We need this information to assess your suitability to take part in our television programmes; and for compliance with contractual obligations we have to third parties, who are subject to statutory regulation.

9. your age, gender, gender identity, ethnicity, disability and sexual orientation. We will use this information for diversity analysis monitoring.

10. financial information e.g. your bank details and the details of payments made to you. We may need this information to make payments to you and to comply with accounting and tax reporting requirements.

11. any and all personal information revealed on camera and contained within footage filmed for our television programmes (or given to us by someone else in connection with our programmes) including your image and voice and potentially a very wide range of personal information relating to you revealed by you and others including without limitation:

11.1. your name; your gender; your age and date of birth; your address and contact details; information about your past and present personal, home and family life including information about the composition of your family and other close relationships; information about your past and present professional life including information about your current role such as your position and work schedule, your previous work history, your qualifications and your experiences and the details of any legal claim made by or against you and enforcement action taken against you or on your behalf.

11.2. information about your racial and ethnic origin, political opinions, religious or philosophical beliefs, your membership of a trade union, your health and any medical treatment you receive, your sex life or your sexual orientation (“special category data”); and

11.3. information about any criminal convictions or cautions you may have and any other criminal activity you may have been suspected of or involved in; information concerning the nature and status of any arrests, charges, prosecutions, court proceedings or other interactions between you and the authorities including the police (“criminal convictions and offences data”).

We may need this information for editorial reasons and for the production of our television programmes, for contractual reasons and obligations we have to third parties, and or to comply with our obligations to you pursuant to our contract with you.

LAWFUL BASIS FOR PROCESSING THE ABOVE INFORMATION

The following refers to the types of personal information set out in the numbered paragraphs above and lists the lawful bases we rely upon to process these types of data.

Para 1: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes.

· Necessary for the performance of our contract with you or to take steps prior to entering into that contract.

Para 2: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes.

· necessary for the performance of our contract with you or to take steps prior to entering into that contract.

Para 3: Processing is necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcasters of our television programmes.

Para 4: Processing is necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes.

Para 5: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes.

· necessary for the performance of our contract with you or to take steps prior to entering into that contract.

Para 6: Processing is necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes.

Para 7: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes and / or

· necessary for the performance of our contract with you or to take steps prior to entering into that contract; and

· necessary to comply with a legal obligation and / or

· undertaken with your explicit consent.

Para 8: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes and / or

· necessary for the performance of our contract with you or to take steps prior to entering into that contract; and

· undertaken with your explicit consent and / or

· undertaken in connection with public interest journalism.

Para 9: Processing is:

· necessary for the purposes of our legitimate interests and other e.g. the commissioning broadcasters of our television programmes; and

· undertaken with your explicit consent.

Para10: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes.

· necessary for the performance of our contract with you or to take steps prior to entering into that contract.

Para11: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes;

· necessary for the performance of our contract with you or to take steps prior to entering into that contract.

Para11.1: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes; and / or

· necessary for the performance of our contract with you or to take steps prior to entering into that contract and / or

· undertaken in connection with public interest journalism.

Para11.2: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes; and / or

· necessary for the performance of our contract with you or to take steps prior to entering into that contract; and

· undertaken with your explicit consent; and / or

· undertaken in connection with public interest journalism.

· In addition, following exploitation of programmes containing this information, such information may be information manifestly made public by you and if so we will rely on the relevant provisions of the DPA 2018 for any further processing of that information.

Para 11.3: Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the commissioning broadcasters of our television programmes; and / or

· necessary for the performance of our contract with you or to take steps prior to entering into that contract; and

· undertaken with your explicit consent; and / or

· undertaken in connection with public interest journalism

LEGITIMATE INTERESTS

Where we rely on ‘legitimate interests’ as the lawful basis for processing your data, this includes our legitimate interests to produce and exploit television programmes in the UK and around the world.

We only process data on this legal basis where we have considered that, on balance, our legitimate interests are not overridden by your interests, fundamental rights or freedoms.

THE SPECIAL PURPOSES - PUBLIC INTEREST JOURNALISM

The GDPR and DPA 2018 state that in certain circumstances we do not have to comply with some aspects of data protection law (including this privacy notice) if we believe that doing so would be ‘incompatible’ with journalism and/or artistic purposes (i.e. it would stop us from doing our job as a television programme maker), data is being held with a view to publication, and there is a public interest in broadcasting the programme. This is known as the ‘special purposes exemption’.

Where we are producing certain programmes, we may process your personal data under the special purposes exemption. References in the above table to ‘processing undertaken in connection with public interest journalism’ includes processing where we rely upon the special purposes exemption.

SHARING YOUR PERSONAL INFORMATION

Your personal information is processed by our employees and staff. Sometimes we use third parties who are contractually engaged to provide services to us that may involve the sharing of personal information e.g. IT services, legal, accountancy and payroll services. We also may need to share your personal information with other organisations from time to time including with:

· companies involved with our business activities e.g. broadcasters, post-production houses, sales agents, distributors;

· broadcasting regulators e.g. Ofcom;

· the police or other regulatory bodies as required by law in connection with the investigation of crimes.

Although we are based in the UK, our business is global which means that we may need to transfer your personal information outside the European Economic Area (EEA) e.g. where we have a foreign server storage provider.

If you feature in one of our television programmes, information about you in the programme may be transferred out of the EEA for programme broadcast, distribution and marketing purposes.

If we do this, we will ensure that adequate safeguards are in place to ensure the safety and security of your personal information and that it is processed in accordance with this Privacy Notice.

HOW WE STORE YOUR PERSONAL INFORMATION

We have implemented appropriate measures to ensure that your personal information is kept safe and secure e.g. by keeping electronic data on secure servers and hard drives with appropriate levels of security including encryption and firewalls.

We will only keep your personal information for as long as we need to.

Any development projects that are more than two years old will be audited and unnecessary data will be securely disposed of after that time.

For those participating in our programmes, we are likely to retain your information for as we need it in order to produce, exhibit, exploit, distribute, advertise, publicise and promote the programme in accordance with our legitimate interests and legal obligations. Broadcasting agreements can be ‘in perpetuity’ but which means we will need to keep electronic files indefinitely.

All production folders and all electronic copies will be stored securely for seven years. After this time, we will conduct a data audit and securely dispose of any data we no longer need to retain.

YOUR RIGHTS

You have a number of rights in respect of your personal information, including the right to object to and or restrict our processing of your personal data.

You also have the right to request:

· access to the personal information that we hold about you (e.g. by making a Subject Access Request);

· that we do not process your personal information for direct marketing purposes;

that inaccurate personal information we hold about you is corrected;

that personal information is deleted;

that your personal information is provided to you in a portable format.

Note that most of these rights are not absolute and are limited to certain defined circumstances. Accordingly, we may not be able to comply with any such request.

If the basis of our processing of your personal information is ‘consent’ you have the right to withdraw your consent at any time by contacting us using the contact details in this privacy notice. However, note that your data may be being processed subject to another lawful basis as set out above.

GETTING IN TOUCH

We are committed to protecting the privacy of others and complying with all relevant data protection laws and regulations.

If you have any questions or concerns about the way we may be processing your personal data, please contact us at: privacy@rare-tv.com

You may also contact the Information Commissioner's Office if you have concerns about the way we have processed your personal data:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. https://ico.org.uk/make-a-complaint/

CHANGES TO THIS PRIVACY NOTICE

We may update or amend this Privacy Notice from time to time.

Rare TV, November 2020

COOKIES NOTICE

WHAT ARE COOKIES?

No...not that kind. A cookie is information that a website puts on your computer so that it can remember something about you at a later time. Typically, a cookie records your preferences when using a particular site. It recognises you when you navigate different pages of the website, or return to the website. Cookies are not linked to specific details like your name, but under the new GDPR 2018 (General Data Protection Regulation), information about your online identity such as IP addresses are classed as personal data. Therefore, we want to make sure you know how we use this information.

TYPES OF COOKIES USED ON THIS SITE

First Party Cookies: These are owned by us although they can sometimes get set up by Third Parties we work with (e.g. Google Analytics). The data they contain, however, is sent to our servers only.

Third Party Cookies: These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content on to social networks. Cookies are currently set by LinkedIn, Twitter, Facebook and Google+. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

Our website is hosted by SquareSpace. For more detailed information please visit https://www.squarespace.com/cookie-policy/

GOOGLE ANALYTICS

We use a third party, Google Analytics, to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) which could be used to identify who you are. You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.com/intl/en_uk/analytics/privacyoverview.html